FFEDA Proposal For Education Support

Background and Problem Analysis

Educational need assessment was carried out by the Facilitators for Family Education and Development Association (FFEDA) in 2005 and the findings of the assessment revealed the need for a school project as a priority in Munuki area due to density of population and coupled with high number of returnees from Sudan and other nearby countries. Munuki area is divided into three blocks A, B and C, with an estimated total of 80,000 households in addition to areas nearby Munuki which are overpopulated with returnees as well as residences too such as Gudele, 107, and Hai Jebel surroundings.

During the civil war, this great number of returnees were living in all parts of Sudan and the neighboring countries, but with the signing of the Comprehensive Peace Agreement (CPA) in 2005, most of these people returned to their land and other people from other states such as Unity, Upper Nile, Bahr El Ghazal all returned and settled in Juba Town as a capital of the new Republic of South Sudan. Therefore the educational facilities around Juba cannot accommodate all children and became a great challenge to the Munuki community in particular and South Sudan in general. Some parents decided to take their children to Uganda for schooling but majority decided to educate their children at home.

The assessment confirmed that there are great needs for education facility in Munuki area especially for Pre- and Basic Primary School and adult education. 90% people living in these areas require education assistances and human resource development interventions in order to cope up with the rapid economic development of the new nation and coupled with social change trends of building of the nation with a lot of infrastructure development and investment needs. Therefore to overcome these challenges FFEDA management felt the need for an education project as priority one in this rapid transitional economic growth in-order to meet future development needs. Out of every 10 children,6 of them are living on the streets due to family breakages and loss of parents during the war.

 Most of the populations in these are living below the poverty line. However, Munuki area has a high number of children for both pre- and basic primary each household has 3 to 4 children below the age of 14 years with the high cost of living, lack of job opportunities and parents cannot afford to send their children out of the country or even to schools inside Juba Town due to mobility problems. The parents, families and community living in Munuki preferred that their children be educated and go to school within Munuki locality, due to the fact that sending children to Uganda or nearby countries might have a negative impact, cultures and barriers on the future of their children.

The community of Munuki was briefed about the outcome of the assessment and they felt concerned about the education of their children and in response to that FFEDA was established to overcome the challenges in the field of education, mainly pre and basic primary school, adult education, computer training and women program. Therefore, FFEDA management prepared this project proposal to your office to support these vulnerable children and adults. 

Project Objectives

The overall Objective:-

Improve and develop human resources through access to quality education. The strategy to achieve the objective through community based approach and bearing in mind FFEDA mission of determination, solidarity and perseverance to make a difference despite a challenging education environment in South Sudan. 

Project Strategies

  1. Participants Selection & Discharge Criteria:
  • Children for per school from age of 3 year, 4 year, and 5 year as Baby class, Middle class, and Top class respectively
  • Children for Basic Primary School from the age 6 year, P1 then respectively ages up to P 8
  • Adult men and adult women; adult education
  1. Strategy for Gender Main Streaming In Women Intervention:

FFEDA is community based organization (CBO) refers to policy gender of UN and WFP. The 2000 United Nation Millennium Declaration calls for the promotion of gender equality and empowerment as one of effective ways to combat illiteracy and stimulate sustainable development. Gender policy presents the result of review of experiences and the combination of positive measures for women and gender mainstreaming measures and proposes eight enhancement commitments for women (ECW) for the period of 2003-2007. For empowering women in our society, FFEDA selected two teachers to work with women to build their community capacity and show them the roles of parents and particularly the women in educating their children.

  1. Implementation Strategy and Support Structure:

The implementation of the project is based on a bottom top approach in which the parents, school and the community are deeply involved in decision making to execute this project. The three parties mobilized themselves to actively participate in overall implementation of the project, while undertaking the project implementation; the work plan is strictly followed to ensure that the activities are carried out efficiently. After identifying beneficiaries, parents are provided with registration forms and they are requested to pay school fees for their children. FFEDA management provided classrooms, teachers, supporting staff and teaching aid.

FFEDA has a management committee comprising of school administration, parents and teachers council (PTC) including local education council, Munuki community council and chief as the supporting and supervisory body. FFEDA has been administered on a daily basis by one general manager, two teacher managers and supporting staff who have been hired in accordance with the recruitment policy of the Ministry of Education. FFEDA is taking a lead in project implementation, monitoring, mobilizing of resources and need assessment in the area of education.

  1. Exit Strategy:
  • The pupils of P8 after examination results
  • School drop-outs pupils
  • Pupils transferred to other schools or towns.

Beneficiaries and Participants

  1. FFEDA Per-School Beneficiaries:
Bay Class3 year483482
Green Class4 year543892
Top Class5 year5160111
  1. FFEDA Basic Primary School Beneficiaries:
P1 (A&B)9983182
P2 (A&B)9288180
P3 (A&B)74115189
P4 (A&B)4361104
P5 233659

These are the actual number of pupils at basic primary school and they are segregated by classes, gender and age, most of these school beneficiaries are children from low income families that cannot afford to pay skyrocketing school fees and all of them live in Munuki areas and its surrounding. The teachers & parents council agreed that the school fees for this academic year remind the same as last 450 SSP per a child per a year.

Description: C:\Users\Joorey Kilama\Desktop\Scan_Pic0063.jpg
  1. Other Beneficiaries:
Summer Classes200100300
Adult Education5050100
Financial Literacy402060
Community Capacity building302555
Community Training5050100

These are additional school activities which we need to be promoted. Other training such as leadership, financial literacy and community capacity were planned. We just need more classrooms and necessary equipment to implement these activities since we have teachers and other teaching materials.

  1. Corporate Social Responsibilities:

If the Company sponsor the school or contract a company to build the classrooms, the name of the company,logo,and slogan will be placed at the School sign boards, school football team/ T shirt, school Uniforms, school fencing and all other school activities like parents day the name of the company,logo,and slogan  will appear as of Appreciation of the company support in cash or in kind which will have a positive contribution to the school development  and future the children of new nation .The community, parents,& teachers will recommend the company to the Board of Director to issue a Appreciation Certificate to the company. Schools calendars, banners, flyers and school leaflet will have name of company joint photos will be taken to show extend of the partnership (company staff, teachers and pupils). The pupils will compose songs, drama which will indicate company support, contribution to their future. We proposed that your company be our sponsor so that you can derive maximum benefits out of our activities in terms of publicity and visibility and have potential corporate social responsibility. We want to involve Viva cell a reputable company to sponsor our school and we can assure you that sponsor EDUCATION is worth million benefits as such improving pupils’ performances, promote education development. It is real a good joint venture since we believe in education and education is a key to development 

Educational Requirements

  1. Per School 

(By Activity)

Description   Baby ClassGreen ClassTop  Class
DescriptionBaby ClassGreen ClassTop Class
Music Instrument111Sports Wares 200100100
Stories Books442Songs/CassettesPlayers 444
Playing Games1086Picnic Items 2/years2/years2/years
Playing Materials1086Writing BlocksMany as possible
Sports Materials555Reading BlocksMany as Possible
Drawing Materials6810Religion Materials6810
Sport Equipment666Books(learning by pictures)100100100

These are some of the main challenges facing FFEDA since its starting in 2006. We are looking forward to support in these areas.

Description: C:\Users\Joorey Kilama\Desktop\Scan_Pic0059.jpg
  1. Basic Primary School
Exercise Books3000
Pens & Pencils1000
Library Books100
Flip chart stand & Papers2
Music Instruments2
Music Books60
Exercise Books5000

The Ministry of Education and FFEDA are providing some of these materials but the need for these materials is more than what we expected due to the high number of pupils.

  1. Mamur Venansio’s Story Building
Iron bars R 12800For casting the ceiling
Iron bars R 8500For casting the ceiling
Iron bars R 5 or R6400For casting the ceiling
Cement40 MTFor building pillars
Aggregates20 MTFor building pillars 
Sand5 MTFor building pillars
Labor cost20 USAFor ground floor
Water supply2 USAFFEDA will provide
Widows27For ground floor only as phase (1)
Doors12Iron windows would prefer
Binding wares1 MTIron windows would prefer 
Wooden timbers100 PcsFFEDA would provide
Blocks8000FFEDA would provide

FFEDA planned to construct a story building of 9 class rooms & 3 offices with the support from the parents but the challenge still great to complete the first floor. This building is named after the late Mamur Venansio Loro who served the people of Sudan and South Sudan for 60 years. 

Mamur Venansio’s Story Building
Description: C:\Users\Joorey Kilama\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\Photo0028.jpg

  1. FFEDA Furniture Requirements
DescriptionItem required
Benches            8 Classes500
Desk8 Classes500
Chairs8 Classes500
Tables8 Classes16
Backboard4 Offices8
Cupboard4 Offices8
Tables4 Offices16
Chairs4 Offices16
Cupboard4 Offices8
Computer4 Offices8 Desktops
Printer4 Offices1 Shared
Photocopy machine4 Offices1 Shared
ICT materials4 OfficesShared

These items are planned and required for a new building(Mamur Venansio’s Building) under construction.

Staff Requirement

ResourcesUnitTypeUnitTYPEUnit cost(ssp)Total Cost(ssp)50% of total cost
Total     177,500 

Staff Requirement

FFDA will pay for 50% of total cost equal to (88,750 ssp) of staffing and it kindly submitting the other 50% to your good office for funding.

Expected outcomes, outputs, indicators and targets

OutcomesPerformance IndicatorMeans of VerificationTimeline Targets
Improved equality of education of pre-school and basic primary school Munuki area and its surroundings of Jubatown/ CESIncreased percentage of performances Increased attendance rate  Reports. assessment -Field visit reports Examinations results Monthly reports10 months 1,500
Output(s)  Performance indicatorMeans of VerificationTimelineTargets 
1,500 pre-school, basic primary school and adult education etc admitted and taught in school project    – Number of children passed after completion of ten months of the project implementation period.   –– Registration  form – Photo and reports – Examination results Monthly monitoring reportsMonthly basis1,500 

Expected Outcomes, Outputs& Indicators 1

FFED puts more effort on pre-school due to the fact that early childhood education leaves an imprint in the child’s mind and it is a significant factor in the mental and social development of children. It is from this need that FFEDA builds its foundation to explore this opportunity by coming up with a vision of setting up this school providing more access to pre-school children as way to prevent stunted cognitive development of child and is reputed for facilitating better performance in school.

 Expected Outcomes/Outputs/Indicators/Targets

Outcome(s)PerformanceMeans ofTimelineTargets
Improved Education quality of pupils, adult, trainees etc in Munuki community and south Sudan in generalIncreased percentage of of children progressing from pre-school to basic primary school.  . Monthly/quarterly reports. – FFEDA , Evaluation, monitoring and assessment -Field visit reports10 Months        1,500,
Output(s)Performance Indicator   Means of VerificationTimelineTargets
  Books & educational materials distributed on quarterlybases.90 % of the beneficiaries received educational materials from project period       –  Registration forms – Photo and reports – School register Monthly reportsQuarterly  basis1,500

Expected Outcomes, Outputs& Indicators 2

Action Plan

2013 FFEDA Action Plan

The Project Committee consists of:

Moses Ganyda Modi- Chairman

Theresa Venasio- Administrator

Elizabeth Venansio- Finance Office

Members: Patrice Wani, …., ….., …..,

Action StepsTimelinePerson(s) ResponsibleEvidence of success
1.Provide summer courses to pupils and adult  Jan-FebMoses/EliCompleting courses
2.School commences/ lessons startedFebMoses/EliMeeting school opening date
3.Setup examinations for pupilsApril,Aug,DecMoses/Eli% pupils passed exams
4.Provide one month professional development training for teachersMayTheresa/ facilitatorLearning more teaching skills
5.Develop & implement adult education programJune -JulyTheresa/EliLearning skills
6.a. Develop & implement computer training for adult b. Infuse technology into classrooms & instructional practices.SepPatrice/ CanadaCompleting training
7.Provide workshops on community capacity building, financial literacy and nutritionFebTheresa/ FacilitatorCompleting workshops
8.Gain training in the management with focus on: Classroom/time managementProject managementAug-SepMoses/Eli TheresaCompleting of training
9.Construct 6 classrooms and two offices for teachersFeb-DecMoses/ contractorCompleting the building
10.Provision of educational materialsOn-goingMoses/ teachersAvailability of materials

Action Plan

Evaluation and Monitoring:

In order to ensure consistent and quality supervision required by the project, FFEDA school project manager will submit monthly outputs report (last working day of each month), quarterly outcomes report (within one week) and yearly summary report on January (within one week) to the stakeholders. Furthermore, two weeks forums will be organized by the FFDA for all partners and collaborators; these will draw from monthly scheduled meeting of the school management team and all actors and collaborators of FFEDA for information sharing and technical support.

More importantly, FFEDA will conduct Multi Indicator Cluster Surveys, class performance surveys, class attendance data, girl-boy retention data and exist surveys.

FFEDA School Profile

(Facilitators for Family Education and Development Association)

School Name:                                      FFEDA SCHOOL

Location:                                                    Munuki Block ( B)

Street:                                                         Suk Melisia/ Munuki Payam Road

Town:                                                         JUBA

State:                                                         Central Equatoria

School size:                                        3,200 square meters/ school extension Doropi 9,500 square meters

Sector:                                                Private

Line Ministries                                  Ministry of Education & Ministry of Social Welfare in 2006

School interventions:                        Pre-,Basic Primary, Adult education/computer training

Total beneficiaries                             1,200 pupils

Contact person                                   Moses Ganya Modi/ Theresa Loro

Tel:                                                      0927376208/0956926515                                     

E.mail address:                                 ffedass@gmail.com

Bank Account:                                  Accounts with Equity Bank

Human Resources:                           General manager/6 management staff

Teachers:                                           14 teachers

Supporting staff:                              10 security guards, cleaners, cooks etc

Working committees:                      Management, Finance,PTA, Board of Directors etc

Community participation:              Community Based Organization (CBO)

Implementation period:                  Feb- Nov 2013 (10 months academic year)

Constitution:                                    FFEDA has constitution & registered with Ministry of Social welfare

Educational materials:                     Supplied by Ministry of Education& FFEDA

Building structure:                           12 class rooms semi-permanent buildings

Pre-school building:                         (Baby, Green & Top class) 3 class rooms

Basic Primary School:                      (from P1 to P5) double classes (from P6 to P8) single classes

New storey building:                        Under construction (9 classes &3 offices)

School facilities:                                Small administration office/ store/ kitchen

Water supply:                                    Water supply provided by UNICEF

Toilet facilities:                                  Available and constructed by JICA

Electricity supply:                             GOV electricity available but not regular

Transportation/Generator facilities:  Not Available

School Environment:                            Conducive for learning/tree planting/nursery

Sources of Funding                                School fees/contribution in kind or cash

School occasion:                                     Parents Day

Reporting:                                              Monthly, Annual, meetings etc.

Experiences in School:                         Soba Model school community interventions since 1990

                                                                In Khartoum/ Sudan/Sierra Leone/Kenya/Egypt

                                                               Alhfad University College experiences since early 1970

                                                               Experiences in Education field with Ministry of Education1980